Computer File Systems
Files and Folders – Part 2


Welcome to computer file systems where we will continue with basic computer training.

We resume with managing the document storage facilities on your computer, your folders. In this section of the computer basics tutorial, we will use the folder tree as it was when we completed Computer File Management, Folders Organization – Part 1.


Just in case you need to adjust it, this is what your folder tree should look like.

Computer File Systems, Windows Tree, Tony Bastos


Renaming Folders and Files

We are going to start by learning how to rename folders. The method described below is the same for renaming files.

We will rename “Branch 1b-2” with “Branch 1a-4”.

Again there are several ways to do this in computer file systems but I will show you my favourite method. You will see why I choose this method when we move and copy folders later in this session.

1.

Click on “Branch 1b” icon in the left column of your Windows Explorer Window. Folders “Branch 1b-1” and “Branch 1b-2” appear in the right window.

2.

Right click on “Branch 1b-2” icon (in the right folder column of your Windows Explorer Window) and select “Rename”.

3.

Type Branch 1a-4 and press enter. The folder has been renamed.


Moving Folders

Next we are going to move folder “Branch 1a-4” to become a sub-branch of “Branch 1a”.

We will use the Drag and Drop method of computer file systems which is my preferred way to move folders and files around.

1.

Place the pointer on “Branch 1a-4” icon in the right hand folder column of your Windows Explorer, click with the left mouse button and keep it down.

2.

Move the mouse across to the left folder column (the folder “Branch 1a-4” will move with the pointer) and place the folder over the “Branch 1a” icon. You will see the notice “Move to Branch 1a” (this is the Drag part).

3.

Release the left mouse button (this is the Drop part). The folder “Branch 1a-4” has moved and is now a sub-branch of folder “Branch 1a”.


Copying Folders

Next we will copy folder “Branch 1a-2” into folder “Branch 1b” and then rename it to “Branch 1b-2”.

Go ahead and try.

In case you struggled, here is how I do it using Drag and Drop.

1.

Click on “Branch 1a” in the left folder column. This shows the contents of this folder in the right folder column.

Next left click on “Branch 1a-2” (in the right folder column) and hold down the mouse button. At the same time press and hold down the “Ctrl” key on your keyboard.

2.

Now move the pointer (with the folder following) over the icon for “Branch 1b” (in the left folder column). This time you will get the notice “Copy to Branch 1b”.

3.

Release the mouse button and the “Ctrl” key. You have placed an exact copy of folder “Branch 1a-2” into folder “Branch 1b”.

Note. Had folder “Branch 1a-2” contained any sub-folders and/or files, you would have copied these as well.

Now go ahead and rename the folder “Branch 1a-2” (the one in “Branch 1b”) to Branch 1b-2.


Changing Folder Icons

Next we are going to change the icon for “Branch 1b-2” to give it a more personal feel.

1.

Place the pointer on “Branch 1b-2” and right click.

2.

Click on “Properties”. The “Branch 1b-2 Properties” dialog window opens.

Select “Customize” from the tabs presented to you at the top of the dialog window.

3.

Now, click to select “Change Icon...” The dialog window “Change Icon for Branch 1b-2 Folder” opens with a selection of icons for you to choose. I have highlighted the question mark “?”.

Note that your icon selection may not be the same as the one that you see below. This depends on which of the computer file systems you are using.

If you don’t have a question mark (?) in your selection, click to highlight any icon of your choice.

You should have in front of you a similar screen to the one shown in the graphic below.

Computer File Systems,Changing Icons, Tony Bastos


4.

Click on “OK” to agree to the icon selection and again “OK” to close the “Branch 1b-2 Properties” dialog window.

Folder “Branch 1b-2” has now got a new icon.

Basic Computer Terms,How to be Organized,Tony Bastos


Moving Files

So let us continue with this computer file systems tutorial.

The reason why I showed you the method of renaming files in the right folder tree of your Windows Explorer window is this.

The files contained in folders only appear in the right side of the Windows Explorer window.

Next will create a new text document file in folder “Branch 1b-2” and then move it to folder “Branch 1a-4”.

1.

Select folder (Click on) “Branch 1b-2” in the left folder column of your Windows Explorer window.

The right side of your Windows Explorer window will display the message “This folder is empty.”

2.

Place the mouse pointer anywhere in the right side of your Windows Explorer window and right click. Select “New” and then “Text Document”. Now type "20101029 Example" and press “Enter”.

You have just created a new Text Document named “20101029 Example”.

And here is a ♥ Tip ♥.

Get into the habit of starting the name of all your files with the date on which it was created (using the format yyyymmdd) followed by a short description of the file’s content. My file was created on the day that I wrote this, the 29th of October 2010 and it is an example.

By adopting this method of naming files, you will be able to arrange them in date order. It will also make it easier when you select files to archive. Computer file storage (Archiving) is dealt in my section on Basic Computer Maintenance. You will find the link to this page in my Site Content page.

3.

Now, just like you did in “Moving Folders” above, drag file “20101029 Example” from folder “Branch 1b-2” and drop it into folder “Branch 1a-4”.

Your file is now in folder “Branch 1a-4” as the graphic below demonstrates.

Computer File Systems,Moving Files,Tony Bastos


This ends this computer basic tutorial in Computer File Systems, Files and Folders Organization – Part 2.


Click below to return to Basic Computer Training or to go to my Site Index where you will find many more ♥ Great Hints and Tips ♥ on how to be organized.

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